Advisor Checklist

Each Crew Advisor should be certain to have the following documents for their crew:

Document	Source	Use at Philmont	Contingent Advisor
Crew Roster	Multipart form received in March, 2004 with the TREKS-2004 Itinerary book.	Turn in original Day 1 Finance check-in.	Copy
CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR.	From organization teaching the courses. They must be valid though the end of the trek.	Show originals Day 1 Finance check-in	Copy
Philmont Health and Medical Record form. Verify that this has been properly signed by qualified health professional, parent/guardian, participant.	Distributed in October, 2003 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2004 FORM - NO COPIES ARE PERMITTED.	Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12.	Copy
Medical Insurance Card	Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form.	Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12.	Copy
Philmont Talent Release form Requires parent/guardian signature if participant is under 18 years of age.	Received in March, 2004 with the TREKS-2004 Itinerary book.	Turn in original Day 1 Finance check-in	Copy
Crew Member Listing	This website:	Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information.	Original or Copy

The Crew Advisor should have the original copies of all these documents. These should be in a binder that the Crew Advisor takes to Philmont (it does not go on the trail -- it is left in the Crew locker).

A complete copy of the documents should be given to the Contingent Advisor as soon as possible. They MUST be turned in at the final Contingent meeting. The busses will not leave Austin with incomplete paperwork!

Remember that every participant is required to be a registered member of the Boy Scouts of America. All adult participants (18 years of age or older for Boy Scout Troop based crews and 21 or older for Venturing Crew based crews) must be current in Youth Protection Training (within last 3 years). The Capitol Area Council policies on Youth Protection and an on-line training course may be found by clicking the buttons below:

If a participant takes the on-line training course, they can print a copy of the certification card that is e-mailed to them on completion of the course.

It is the Crew Advisor's responsibility to insure that all adults are properly registered and are current in Youth Protection Training.