Contingent Timeline

Subject

Due Date

Contingent Crews selected/notified

February, 2005

First Contingent Organizational Meeting

3/23/2005

Crews begin recruiting members, shakedown activities, etc.

April, 2005

Contingent Payment 1 due

4/4/2005

Contingent Payment 2 due

8/1/2005

Second Contingent Organizational Meeting
   Distribute:   Crew Binders
                     Philmont 2006 Medical forms
                     Philmont Planning Guide
                     Contingent information CD

Fall, 2005

Crews have all members selected
Send Crew Emergency Contact list to Contingent Advisor

12/1/2005

Contingent Payment 3 due

12/7/2005

Distribute Philmont Medical forms to crewmembers

12/15/2005

Final Contingent Payment Due

2/6/2006

Crew Tee-Shirt design complete, order tee-shirts

2/15/2006

Philmont mailing received, Crews pick-up:
         TREKS 2006 book
         2006 Guidebook to Adventure
         Crew Leader/Advisor information
         Contingent Council Shoulder Patches

Crews mail Itinerary selection postcard to Philmont/receive assignment

March, 2006

Complete/verify First Aid & CPR training
     Verify adult leader registration & Youth Protection training

April, 2006

Collect all Medical forms & Insurance Cards from crewmembers
     Make copies & send to Contingent Advisor

4/15/2006

Crew Tee-Shirts complete, distribute to crewmembers

4/15/2006

Final Contingent Organizational meeting:
   Distribute:   Contingent Duffle bags
                      Family Information sheets
  Turn in all Crew paperwork to Contingent Advisor

May/June, 2006

621-I Crews — Depart for Philmont

6/20/2006

703-A Crews — Depart for Philmont

7/2/2006

621-I Crews  — Return to Austin

7/3/2006

703-A Crews — Return to Austin

7/15/2006