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Advisor Checklist
Each Crew Advisor should prepare a binder with the following documents for their
crew:
|
Document |
Source |
Use
at Philmont |
Contingent Advisor |
|
Crew Roster |
Multipart form received in
March, 2006 with the TREKS-2006 Itinerary book. |
Turn in original Day 1
Finance check-in. |
Copy |
|
CPR & First Aid
Certification cards. At least one person per crew must
be certified in First Aid and one in CPR. |
From organization teaching
the courses. They must be valid though the end of the trek. |
Show originals Day 1
Finance check-in |
Copy |
|
Philmont Health and Medical Record
form. Verify that this has been properly signed by
qualified health professional, parent/guardian, participant. |
Distributed in October,
2005 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2006 FORM - NO COPIES
ARE PERMITTED. DO NOT SEPARATE THE PAGES OF THE MEDICAL
FORM--COMPLETE FORM IS REQUIRED. |
Turn in original Day 1
Medical re-check. Will be returned a check-out Day 12. |
Copy
(only the actual pages that have
information filled in and/or signatures) |
|
Medical Insurance Card |
Make copy, staple to Health
& Medical Record form. If family has no insurance, attach a note
indicating this and mark the appropriate place on the Health & Medical
Record form. |
Turn in with Health &
Medical Record form during Day 1 Medical re-check. Will be returned
a check-out Day 12. |
Copy |
|
Philmont Talent Release
form
Requires parent/guardian signature if participant is
under 18 years of age. |
Received in March, 2006
with the TREKS-2006 Itinerary book. |
Turn in original Day 1
Finance check-in |
Copy |
|
Crew
Emergency Contact Listing |
This website:
 |
Not used
by Philmont - this is to provide the Contingent Advisor with emergency
contact information. |
Original or Copy |
The Crew Advisor should have the original copies of all these documents.
These should be in a binder that the Crew Advisor takes to Philmont (it does not
go on the trail -- it is left in the Crew locker).
A
complete copy of the documents should be given to the
Contingent Advisor as soon as possible. They MUST be turned in at the
final Contingent meeting. The busses will not leave
Austin with incomplete paperwork!
Remember:
Every participant is required to be a
registered member of the Boy Scouts of America.
All adult
participants (18 years of age or older for Boy Scout Troop based crews and 21 or
older for Venturing Crew based crews) must be current in Youth Protection
Training (within last 3 years). The on-line training course may be
taken by clicking the
button below:
If a participant takes the on-line training course,
they can print a copy of the certification card that is e-mailed to them on
completion of the course.
It is the Crew
Advisor's responsibility to insure that all adults are properly registered and
are current in Youth Protection Training.
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