February 14, 2007
January 9, 2008
May 15, 2008

Meeting Information

As Contingent meetings are held, the information from them will be listed on this page.  The actual presentation used in the meetings is available by clicking the links to the left. 

The presentations are created with PowerPoint 2003 or PowerPoint 2007.  They may be viewed with earlier versions of PowerPoint however the animations may not work correctly.  You may download a copy of the PowerPoint 2007 Viewer directly from Microsoft by clicking the button below.  This "viewer" allows you to view PowerPoint 2003 or 2007 presentations without having PowerPoint 2003 or PowerPoint 2007 installed on your system.

Final Organizational meeting:

For the 2008 trek, the second organizational meeting was held Thursday May 15, 2008.  Click on the lint at the left to download the presentation that was used.

Topics that were discussed in the meeting included:

• Travel Information

  • Schedule

  • Uniform

  • Packing

• Financial

• Paperwork

  • Registration

  • Youth Protection

• Contact Information

• Duty Roster

• Duffle Bags & Maps

Crew Advisors received the crew's duffle bags and sectional maps.

Second Organizational meeting:

For the 2008 trek, the second organizational meeting was held Wednesday January 9, 2008.  Turnout was great and it was a very interactive meeting.  Click on the lint at the left to download the presentation that was used.

Topics that were discussed in the meeting included:

• Review 2007 (and previous years) Contingent Trek Experiences

• Contingent/Crew Organization

• “Rules” — Philmont, BSA, Contingent

• Review Financial Policy, Payment Schedule, Refund Policy

• Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts

• Crew Advisor Binder (lots and lots of good stuff)

• Planning Timeline

• What Next?

  Several Crew Advisors stayed for the second half of the meeting:

• Philmont’s Lingo/Vocabulary

• Philmont.
       What is it?  How do we get there?

• What do we do there?  Itinerary Selection

• Trek Schedule

• Crew preparation

First Organizational meeting:

For the 2008 trek, the first organizational meeting was held Wednesday February 14, 2007.  Turnout was great and it was a very interactive meeting.  Click on the lint at the left to download the presentation that was used.

Topics that were discussed in the meeting included:

• Philmont Background/Description
• Contingent & Crew organization
• Logistics & travel arrangements
• Expenses and payment schedules
• Travel & Trek schedule
• Trek planning:
       Participants/Rules
       Equipment
       Selecting itineraries
• Communications

Meeting Location:

Most of our organizational meetings will be at Tarrytown United Methodist Church in Austin.  Because of the number of people attending, they are often in Room 101 a/b.  This room is on the lowest level of the new education wing.  Use the entrance on McCullough (through the breezeway between the new and old sections).  Enter the new education wing and take the elevator or stairs down to the lowest or "basement" level.  101 a/b is on the north side of the hallway.  Meeting notices will specify the exact location.

 

Tarrytown United Methodist Church is located at 2601 Exposition Blvd.  It is west of Mopac Blvd. and between the Westover Road and the Windsor Road exits.