Subject

Due Date

Responsibility

Contingent Crews selected/notified

January, 2007

Contingent Advisor

First Contingent Organizational Meeting

~March, 2007

Contingent Advisor
Crew Advisors
Any others

Crews begin recruiting members, shakedown activities, etc.

April, 2007

Crew Advisor

Contingent Payment 1 due

4/2/2007

Crew Advisor

Contingent Payment 2 due

8/2/2007

Crew Advisor

Second Contingent Organizational Meeting
   Distribute:   Crew Binders
                        Philmont 2008 Medical forms
                        Philmont Planning Guide

October/ November, 2007

Contingent Advisor
Crew Advisor
Any others

Distribute Philmont Medical forms to crewmembers

November, 2007

Crew Advisor

Crews have all members selected
Send Crew Emergency Contact list to Contingent Advisor

12/1/2007

Crew Advisor

Contingent Payment 3 due

12/2/2007

Crew Advisor

Crew Tee-Shirt design complete, order tee-shirts

2/15/2008

Crew Advisor

Final Contingent Payment Due

3/2/2008

Crew Advisor

Philmont mailing received, Crews pick-up:
         TREKS 2008 Itinerary Guide book
         2008 Guidebook to Adventure
         Crew Leader/Advisor information
         Contingent Council Shoulder Patches

Crews mail Itinerary selection postcard to Philmont,
      receive itinerary assignment

March, 2008

Contingent Advisor
Crew Advisor

Complete/verify Wilderness First Aid & CPR training
  Verify adult leader registration & Youth Protection training

April, 2008

Crew Advisor

Collect all Medical forms & Insurance Cards from crewmembers
  Make copies & send to Contingent Advisor

4/15/2008

Crew Advisor

Crew Tee-Shirts complete, distribute to crewmembers

4/15/2008

Crew Advisor

Final Contingent Organizational meeting:
   Distribute:   Contingent Duffle bags
                        Family Information sheets

May/June, 2008

Contingent Advisor
Crew Advisor
Any others

Depart for Philmont

6/23/2008

Contingent Advisor
Bus Leaders
Crew Advisor

Return to Austin

7/6/2008