Meeting 1
Meeting 2
Meeting 3

Meeting Information

As Contingent meetings are held, the information from them will be listed on this page.  The actual presentation used in the meetings is available by clicking the links to the left. 

The presentations are created with PowerPoint 2007.  They are saved here as PowerPoint 2003 format ".ppt" files.  They may be viewed with earlier versions of PowerPoint however the animations may not work correctly.  You may download a copy of the PowerPoint 2007 Viewer directly from Microsoft by clicking the button below.  This "viewer" allows you to view PowerPoint 2007 presentations without having PowerPoint 2007 installed on your system.

Final Organizational meeting:

For the 2009 trek, the last organizational meeting was held Wednesday May 13, 2009. 

Topics discussed in the meeting included:

• Travel Information
  • Schedule
  • Uniform
  • Packing
• Financial
• Paperwork
  • Registration
  • Youth Protection
• Contact Information
• Duty Roster
• Patches, Duffle Bags, & Maps

Crew Advisors received the crew's patches, duffle bags, and sectional maps.  Extra patches and duffle bags are available for purchase.  Contact Joe Jones regarding these.

The PowerPoint presentation used in the meeting may be downloaded by clicking on the link at the left.

Second Organizational meeting:

For the 2009 trek, the second organizational meeting was held Wednesday November 19, 2008. 

Topics discussed in the meeting included:

• Review 2008 (and previous years) Contingent Trek Experiences
• Contingent/Crew Organization
• "Rules" -- Philmont, BSA, Contingent
• Review Financial Policy, Payment Schedule, Refund Policy
• Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts
• Crew Advisor Binder
• Planning Timeline
• What Next?

  In addition, each Crew Advisor received the "fall mailing" from Philmont which included the 2009 Health and Medical forms.

  The PowerPoint presentation used in the meeting may be downloaded by clicking on the link at the left.

First Organizational meeting:

For the 2009 trek, the first organizational meeting was held Wednesday April 9, 2008.

Topics discussed in the meeting included:

• Philmont Background/Description
• Contingent & Crew organization
• Logistics & travel arrangements
• Expenses and payment schedules
• Travel & Trek schedule
• Trek planning:
       Participants/Rules
       Equipment
       Selecting itineraries
• Communications

In addition, each Crew Advisor received a Crew Advisor Binder with information that they can use to organize their crew and prepare for the trek.

The PowerPoint presentation used in the meeting may be downloaded by clicking on the link at the left.

Meeting Location:

Most of our organizational meetings will be at Tarrytown United Methodist Church in Austin.  Because of the number of people attending, they are often in Room 101 a/b.  This room is on the lowest level of the  education wing.  Use the entrance on McCullough (through the breezeway between the new and old sections).  Enter the new education wing and take the elevator or stairs down to the lowest or "basement" level.  101 a/b is on the north side of the hallway.  Meeting notices will specify the exact location.

 

Tarrytown United Methodist Church is located at 2601 Exposition Blvd.  It is west of Mopac Blvd. and between the Westover Road and the Windsor Road exits.