Meeting Information

As Contingent meetings are held, the information from them will be listed on this page.  The actual presentation used in the meetings is available by clicking the links to the left. 

Final Organizational meeting:

For the 2010 trek, the final organizational meeting was held Tuesday June 15, 2010. 

Thanks to Carol Swanson & Steve Welch for pulling the meeting togehter!

Topics discussed in the meeting included:

• Travel Information

  • Schedule

  • Uniform

  • Packing

• Financial

• Paperwork

  • Registration

  • Youth Protection

• Contact Information

• Duty Roster

• Patches, Duffle Bags, 7 Maps

The PowerPoint presentation used in the meeting may be downloaded by clicking on the link at the left.

Second Organizational meeting:

For the 2010 trek, the second organizational meeting was held Wednesday December 16, 2009. 

Topics discussed in the meeting included:

• Review 2009 (and previous years) Contingent Trek Experiences
• Contingent/Crew Organization
• "Rules" -- Philmont, BSA, Contingent
• Review Financial Policy, Payment Schedule, Refund Policy
• Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts
• Crew Advisor Binder
• Planning Timeline
• What Next?

  In addition, each Crew Advisor received a "Crew Advisor Binder" containing the "fall mailing" from Philmont which included the 2010 Health and Medical forms.

  The PowerPoint presentation used in the meeting may be downloaded by clicking on the link at the left.

First Organizational meeting:

The first organizational meeting was held April 1, 2009.

Topics discussed in the meeting included:

• Philmont Background/Description
• Contingent & Crew organization
• Logistics & travel arrangements
• Expenses and payment schedules
• Travel & Trek schedule
• Trek planning:
       Participants/Rules
       Equipment
       Selecting itineraries
• Communications

Click on the link on the left to download the PowerPoint presentation used in the meeting.

Meeting Location:

Most of our organizational meetings will be at Tarrytown United Methodist Church in Austin.  Because of the number of people attending, they are often in Room 101 a/b.  This room is on the lowest level of the  education wing.  Use the entrance on McCullough (through the breezeway between the new and old sections).  Enter the new education wing and take the elevator or stairs down to the lowest or "basement" level.  101 a/b is on the north side of the hallway.  Meeting notices will specify the exact location.

Tarrytown United Methodist Church is located at 2601 Exposition Blvd.  It is west of Mopac Blvd. and between the Westover Road and the Windsor Road exits.