|
Subject |
Due Date |
Responsibility |
|
Contingent Crews
selected/notified |
February,
2009 |
Contingent Advisor |
|
First
Contingent Organizational Meeting |
~March,
2009 |
Contingent Advisor
Crew Advisors
Any others |
|
Crews begin recruiting members, shakedown activities, etc. |
April, 2009 |
Crew Advisor |
|
Contingent Payment
1 due |
4/3/2009 |
Crew Advisor |
|
Contingent Payment
2 due |
7/31/2009 |
Crew Advisor |
|
Second
Contingent Organizational Meeting
Distribute: Crew Binders
Philmont
2010 Medical forms
Philmont Planning Guide |
Fall,
2009 |
Contingent Advisor
Crew Advisor
Any others |
|
Distribute Philmont Medical forms to crewmembers |
Fall,
2009 |
Crew Advisor |
|
Crews have all members selected
Send Crew Emergency Contact list to Contingent Advisor |
12/1/2009 |
Crew Advisor |
|
Contingent Payment 3 due |
12/4/2009 |
Crew Advisor |
|
Final Contingent
Payment Due |
2/5/2010 |
Crew Advisor |
|
Philmont mailing
received, Crews pick-up:
TREKS 2010 Itinerary
Guide book
2010 Guidebook to Adventure
Crew Leader/Advisor information
Contingent Council Shoulder Patches
Crews mail
Itinerary selection postcard to Philmont,
receive itinerary assignment |
March, 2010 |
Contingent Advisor
Crew Advisor |
|
Crew Tee-Shirt design complete, order tee-shirts |
4/1/2010 |
Crew Advisor |
|
Complete/verify Wilderness First Aid & CPR training
Verify adult leader registration & Youth Protection training |
April, 2010 |
Crew Advisor |
|
Collect all Medical forms & Insurance Cards from crewmembers
Make copies & send to Contingent Advisor |
4/15/2010 |
Crew Advisor |
|
All
Crew paperwork must be turned into Contingent Advisor No Later Than
4/15/2010 |
|
Final Contingent
Organizational meeting:
Distribute: Contingent Duffle bags
Family Information sheets |
April/May, 2010 |
Contingent Advisor
Crew Advisor
Any others |
|
Crew Tee-Shirts complete, distribute to crewmembers |
May/June, 2010 |
Crew Advisor |
|
Depart for Philmont |
6/26/2010 |
Contingent Advisor
Bus Leaders
Crew Advisor |
|
Return to Austin |
7/9/2010 |
