Meeting Information

As Contingent meetings are held, the information from them will be listed on this page.  The actual presentation used in the meetings will be available by clicking the links to the left. 

Final Organizational meeting:

For the 2010 trek, the final organizational meeting was held Thursday, April 28, 2011.

Topics discussed in the meeting included:

• Travel Information

  • Schedule

  • Uniform

  • Packing

• Financial

• Paperwork

  • Registration

  • Youth Protection

• Contact Information

• Duty Roster

• Patches, Duffle Bags

Note:  The sectional maps had not arrived before the meeting, they will be mailed to the crews when they do arrive.

You may click on the link at the left to download the PowerPoint "show" used in the meeting.  It has a suffix of ".ppsx" -- if it appears on your system as a "zip" file, change the suffix to ".ppsx" and open it with PowerPoint 2007/2010.  You may also try right clicking the link and select "Save target as...".  Change the filename from "meeting_3.zip" to "meeting_3.ppsx".  This tends to be an issue with Internet Explorer.

Second Organizational meeting:

For the 2011 trek, the second organizational meeting was held Thursday December 16, 2010. 

Topics discussed in the meeting included:

• Review 2010 (and previous years) Contingent Trek Experiences
• Contingent/Crew Organization
• "Rules" -- Philmont, BSA, Contingent
• Review Financial Policy, Payment Schedule, Refund Policy
• Contingent Duffle Bags/Shoulder Strips/Crew Tee-Shirts
• Crew Advisor Binder
• Planning Timeline
• What Next?

  In addition, each Crew Advisor received a "Crew Advisor Binder" containing the "fall mailing" from Philmont and other information.  The 2011 Philmont Health and Medical Record forms are NOT available at this time.

  You may click on the link at the left to download the PowerPoint "show" used in the meeting.  It has a suffix of ".ppsx" -- if it appears on your system as a "zip" file, change the suffix to ".ppsx" and open it with PowerPoint 2007/2010.  You may also try right clicking the link and select "Save target as...".  Change the filename from "meeting_2.zip" to "meeting_2.ppsx".  This tends to be an issue with Internet Explorer.

Contingent Meeting 1:

The first organizational meeting for the contingent was held Thursday March 25, 2010.  

The purpose of this meeting was to familiarize all of the contingent crews with what they should expect and prepare for to participate with the Council’s Philmont contingent.  The agenda for the meeting included:

• Philmont Background/Description
• Contingent & Crew organization
• Logistics & travel arrangements
• Expenses and payment schedules
• Travel & Trek schedule
• Trek planning:
       Equipment
       Participants
       Selecting itineraries
• Communications

You may click on the link at the left to download the PowerPoint "show" used in the meeting.  It has a suffix of ".ppsx" -- if it appears on your system as a "zip" file, change the suffix to ".ppsx" and open it with PowerPoint 2007/2010.  You may also try right clicking the link and select "Save target as...".  Change the filename from "meeting_1.zip" to "meeting_1.ppsx".  This tends to be an issue with Internet Explorer.

Meeting Location:

Most of our organizational meetings will be at Tarrytown United Methodist Church in Austin.  Because of the number of people attending, they are often in Room 101 a/b.  This room is on the lowest level of the  education wing.  Use the entrance on McCullough (through the breezeway between the new and old sections).  Enter the new education wing and take the elevator or stairs down to the lowest or "basement" level.  You may also enter directly in the lower level at the northwest corner of the building if the door is unlocked.  101 a/b is on the north side of the hallway.  Meeting notices will specify the exact location.

Tarrytown United Methodist Church is located at 2601 Exposition Blvd.  It is west of Mopac Blvd. and between the Westover Road and Windsor Road exits.