|
|
|
|
|
|
625-x-01
through 625-x-16
June 24, 2012 -- July 7, 2012
Contingent/Crew Planning Timeline
Several of the key activities and dates that should be used to prepare for the 2012 Contingent trek are shown below:
|
Subject |
Due Date |
Responsibility |
|
Contingent Crews selected/notified |
February, 2011 |
Contingent Advisor |
|
First Contingent Organizational Meeting |
~April, 2011 |
Contingent Advisor |
|
Crews begin recruiting members, shakedown activities, etc. |
April, 2011 |
Crew Advisor |
|
Contingent Payment 1 due |
4/1/2011 |
Crew Advisor |
|
Contingent Payment 2 due |
8/5/2011 |
Crew Advisor |
|
Second
Contingent Organizational Meeting |
Fall, 2011 |
Contingent Advisor |
|
Distribute Philmont Medical forms to crewmembers |
Fall, 2011 |
Crew Advisor |
|
Crews have all members selected |
12/1/2011 |
Crew Advisor |
|
Contingent Payment 3 due |
12/2/2011 |
Crew Advisor |
|
Final Contingent Payment Due |
2/3/2012 |
Crew Advisor |
|
Philmont mailing
received, Crews pick-up: Crews enter Itinerary selection information on itinerary selection website, receive itinerary assignment
|
~March 15, 2012 ~March 30, 2012 |
Contingent Advisor |
|
Crew Tee-Shirt design complete, order tee-shirts |
4/1/2012 |
Crew Advisor |
|
Complete/verify Wilderness First Aid & CPR training |
April, 2012 |
Crew Advisor |
|
Collect all Medical forms & Insurance Cards from crewmembers |
4/15/2012 |
Crew Advisor |
| All Crew paperwork must be turned into Contingent Advisor No Later Than 4/15/2012 | ||
|
Final Contingent
Organizational meeting: |
April/May, 2012 |
Contingent Advisor |
|
Crew Tee-Shirts complete, distribute to crewmembers |
May/June, 2012 |
Crew Advisor |
|
Depart for Philmont |
6/24/2012 |
Contingent Advisor |
|
Return to Austin |
7/7/2012 |
|
Contact the Contingent Advisor at any time if there are questions or issues that need to be resolved.