624-R-01 through 624-R-04            June 23, 2019 -- July 6, 2019

Contingent/Crew Planning Timeline

Several of the key activities and dates that should be used to prepare for the 2019 Contingent trek are shown below:

Subject

Due Date

Responsibility

First Contingent Organizational Meeting

Distribute:   Crew Binders
                   Philmont 2019 Medical forms - download from here

 September 2018

Contingent Advisor
Crew Advisor
Any others

Contingent Payment 1 due

July 2018

Crew Advisor

Contingent Payment 2 due

October 2018

Crew Advisor

Crews have all members selected  -- Data uploaded to Philmont Gateway

12/1/2018

Crew Advisor

Contingent Payment 3 due

December 2018

Crew Advisor

Final Contingent Payment Due

February 2019

Crew Advisor

Philmont mailing received, Crews pick-up:
         TREKS 2019 Itinerary Guide book
         2019 Guidebook to Adventure
         Crew Leader/Advisor Information
         Contingent Council Shoulder Patches
         Itinerary Selection Instructions/Worksheet

Crews enter Itinerary selection information on itinerary selection website, receive itinerary assignment

~Spring 2019
  
  
  
  
  

~April 2019

Contingent Advisor
Crew Advisor

Crew Tee-Shirt design complete, order tee-shirts

4/1/2019

Crew Advisor

Complete/verify Wilderness First Aid & CPR training
  Verify adult leader registration & Youth Protection training

April 2019

Crew Advisor

Collect all Medical forms & Insurance Cards from crewmembers.
Scan medical forms in PDF format and upload to website 

Do not send them via email

4/15/2019

Crew Advisor

All Crew paperwork must be turned in to the Contingent Advisor No Later Than 4/15/2019

Final Contingent Organizational Meeting
   Distribute:   Contingent Duffle bags
                        Family Information sheets

Spring 2019

Contingent Advisor
Crew Advisor
Any others

Crew Tee-Shirts complete, distribute to crewmembers

May/June 2019

Crew Advisor

Depart for Philmont

6/23/2019

Contingent Advisor
Bus Leaders
Crew Advisor

Return to Austin

7/6/2019

Contact the Contingent Advisor at any time if there are questions or issues that need to be resolved.